Supply chain optimisation | Use case | Bloonde Soluciones Tecnológicas

Supply chain management in SMEs is often a puzzle of spreadsheets, phone calls to suppliers and manual inventory counts. The result: stockouts that halt production, excess inventory that ties up capital and unpredictable delivery times that frustrate customers.

A supply chain management platform centralises control of inventory, suppliers and logistics in a single system with real-time visibility. You know what you have, what you need, when it arrives and how much it costs — at all times.

At Bloonde we have implemented this solution in distribution, manufacturing and retail companies, achieving a 75% reduction in stockouts and a 20% reduction in warehousing costs.

Supply chain management dashboard with inventory and supplier control

The problem it solves

The supply chain is one of the most critical and least digitised areas in SMEs. When inventory is managed with spreadsheets and supplier tracking relies on emails, problems accumulate: you don't know your actual stock levels, you don't know if the supplier has confirmed the order, and you discover missing materials when it's already too late.

The business impact is direct: orders that can't be fulfilled on time, customers who switch to competitors, capital tied up in unnecessary stock and a procurement team that spends its time firefighting instead of negotiating better terms.

Recurring stockouts

Lack of visibility over actual inventory causes critical materials to run out without warning, halting production or leaving orders unfulfilled.

Excess inventory

Without reliable demand data, purchasing is based on intuition or fear of stockouts. The result: warehouses full of slow-moving stock and tied-up capital.

Unmanaged suppliers

Supplier orders are managed by email without structured tracking. There are no metrics for compliance, quality or delivery times by supplier.

Reactive logistics

Shipments are managed day by day without planning. Transport costs spike due to rush deliveries and customer experience suffers.

Lack of data for negotiations

Without consolidated purchasing history, the team lacks the data to negotiate prices, lead times or terms with suppliers.

How it works

We implement the supply chain management platform in 4 phases:

01

Current supply chain assessment

We analyse your complete flow: from demand forecasting to customer delivery. We identify critical points, inefficiencies and improvement opportunities.

02

Inventory and supplier centralisation

We create a unified digital inventory with real-time stock levels and a supplier portal with order tracking, performance evaluation and documentation.

03

Procurement automation and alerts

We configure automatic reorder points, minimum stock alerts, purchase order generation and approvals integrated with your company's workflow.

04

Supply chain dashboard and optimisation

We deploy a dashboard with supply chain KPIs: inventory turnover, lead times by supplier, warehousing costs and customer service levels.

Key benefits

75% fewer stockouts

Minimum stock alerts and automatic reorder points ensure you never run out of critical materials.

20% lower warehousing costs

With reliable demand data, you buy what you need. Less excess inventory means less space, less obsolescence and less tied-up capital.

Full supplier control

Evaluate each supplier with objective metrics: on-time delivery, quality, price and responsiveness. Negotiate with data.

Real-time visibility

Know at all times how much stock you have, which orders are in transit, which deliveries you're expecting and what you need to purchase.

More efficient procurement

Purchase orders are generated automatically from system data. The procurement team stops firefighting and focuses on negotiation.

Better customer service

With available stock and predictable delivery times, your customers receive their orders on time. Every time.

Technologies we use

Laravel + PHP

Backend for inventory, procurement, supplier and business rule logic with a modular, scalable architecture.

Real-time inventory management

Stock system with multiple warehouses, batches, serial numbers and full movement traceability.

Supplier portal

Platform where suppliers confirm orders, attach documentation and update delivery dates autonomously.

ERP integration

Connection with your management system to synchronise sales orders, production orders and accounting data.

Alerts and automation

Rules engine for generating stock alerts, automatic orders and supplier notifications based on configurable thresholds.

Case study: distributor with frequent stockouts

Scenario

An electrical supplies distributor with 3 warehouses managed over 5,000 SKUs using spreadsheets. Stockouts affected 12% of orders and rush delivery costs accounted for 8% of logistics expenses.

Challenge

Eliminate stockouts, reduce excess inventory and gain unified visibility of stock across all 3 warehouses.

Solution

We implemented a centralised inventory management platform with real-time stock, automatic reorder points per SKU, a supplier portal with order confirmation and a supply chain KPI dashboard.

-78%

Stockouts

-22%

Excess inventory

-60%

Rush deliveries

97%

Customer service level

Frequently asked questions

Does it work with multiple warehouses?

Yes. The system supports multiple warehouses with independent or consolidated stock. You can view inventory by warehouse, by zone or company-wide. Inter-warehouse transfers are also tracked and traced.

Does it integrate with our ERP?

Yes. We integrate with the most common ERPs (SAP Business One, Sage, A3, Odoo) and with any system that has an API. Sales orders, purchases and production orders are synchronised automatically.

How does the supplier portal work?

Suppliers access a portal where they see their pending orders, confirm delivery dates, attach delivery notes and documentation. This eliminates phone and email follow-ups and gives you real-time visibility of every order's status.

Can it generate automatic purchase orders?

Yes. You define a reorder point and an optimal order quantity per SKU. When stock drops below the threshold, the system automatically generates a purchase order to the assigned supplier, subject to approval if configured.

How long does implementation take?

For an implementation with centralised inventory, alerts and a supplier portal, the typical timeline is 6–8 weeks. More complex projects with multiple warehouses, batches and traceability may require 10–12 weeks.

Is your supply chain costing you customers?

Tell us how you currently manage inventory, suppliers and logistics. We'll propose a solution that eliminates stockouts, reduces costs and improves service. The first consultation is free.